Practical Information

Practical Information

Our website can be found here. If you have any further suggestions or questions please contact us through e-mail infoconference@naturalis.nl.

Posters - Posters will have to be printed on portrait A0 format. Our poster stands maximally allow for A0 posters (1189 * 841 mm) in portrait orientation.

Talks - Talks will in general be 20 minutes (including short Q&A) and keynote talks will be 30 minutes. 

Venue – The beautiful Georgian National Museum is located at Rustaveli Avenue 3, Tbilisi, Georgia. (In the city center near Freedom Square).

Accommodation - Via booking.com and Airbnb.com you can find a range of accommodation in Tbilisi, but please remember that August is high season and the city is quite popular with tourists. In the second circular we will suggest some hotels you can consider.

Program - 

 Sunday 26 August    18.00-20.00  registration and ice breaker
 Monday 27 August  08.30-09.30 registration
   09.30-19.00  talks, poster presentations and conference dinner
 Tuesday 28 August  10.00-18.00  excursion to the famous Hominid site of Dmanisi
 Wednesday 29 August   9.30-19.00  talks, poster presentations and panel discussion
 Thursday 30 August   09.00-21.00  post conference field excursion (optional)

Language - The official language of the conference will be English.                 

Registration and abstract submission

Deadlines: 

  • Abstracts submission deadline: 8 May 2018 - closed
  • Deadline for applying for a conference fee waiver: 7 May 2018 - closed
  • Abstract decisions:  15 May 2018 - closed
  • Registration deadline: 1 June 2018 for persons that have a poster or talk - closed
  • Registration deadline: 15 June 2018 for other persons - closed

Registration:

You can register via this link: registration form  - registration is closed

Conference fee:

You can only be registered if you have paid your conference fee within 24 hours after filling out the registration form and if you have notified us. 

For local and regional scientists and students see the opportunity for a conference fee waiver below. Via this link local and regional scientists and students can apply for a conference fee waiver. Application for a fee waiver is closed.

The conference fee includes 

  • participation to scientific sessions,
  • program booklet​ and abstract pdf,
  • 1 conference dinner,
  • coffee breaks and lunches,
  • registration reception,
  • drinks during poster sessions​.
  • excursion to the Hominid site of Dmanisi ​ (with lunch and dinner)​, 

The conference fee in euro  - registration is closed

Registration  Early, until 22/5*  Late, until 15/6*
 Student  150 euro  200 euro
 Normal registration  350 euro  420 euro
 Icebreaker ticket for an extra person*  25 euro  25 euro
 Dinner ticket for an extra person*  50 euro  50 euro

** for local and regional scientists and students see the opportunity for a conference fee waiver below.

  • Early registration: is until 22 of May 2018  (closed)
  • Late registration is: from 23 May until 15 June 2018 (closed)
  • Registration deadline for persons that have a poster or talk: 1 June 2018 (closed)

*There is one dinner ticket included in the conference fee. If you would like to have an extra ticket for an accompanying person, this ticket will cost 50 euro.

Conference fee waivers  –  A limited number of conference fee waivers will be available for local and regional scientists and students to attend the meeting. When the fee waiver is granted to you, you do not have to pay the fee of the conference. Via this link local and regional scientists and students can apply for a fee waiver. The deadline for applying for a conference fee waiver is 7 May 2018 (closed).

Publication in abstract book – If you send in an abstract, you should be really serious about participation. The abstracts will be published in an abstract book (pdf). If you do not register you will be removed from the abstract book, and if you or the presenter do not come to the meeting, your abstract will be removed as well.

Limited number of participants – We have a limited number of spaces available, due to the capacity of the plenary room. The maximum number of people for the conference is 120. We will use the first come, first serve principle.

Visa support letter - The PRIDE-RCMNS organization does not issue formal invitation letters for visas. We can however issue a visa support letter. For visa support letters, please send all requests to infoconference [at] naturalis [dot] nl. 

For visa support letters it is necessary that you have registered and you have paid. Those requesting a letter should allow up to one week to receive it, as requests are handled in the order they are received. The information below should be included with the request:

  • Family name (as it appears on your passport)
  • First name(s) (as it appears on your passport)
  • Date and Place of birth
  • Nationality
  • Full official residency address (no company address)
  • Passport number, date of issue and expiration date
  • Include an email address where we can send the letter